Office Assistant (part-time)

Are you looking for a career in an inspiring, global environment where your expertise makes a difference? At Neste, you will be working for the world’s leading producer of renewable diesel and sustainable aviation fuel.

We are looking for you

Office Assistant - part-time 30% (12h per week) - with a maximum length employment agreement of 3 years

to join our team in Geneva, Switzerland.

Your part in Neste journey

It is a great time to join us!

As a member of our office team of around 40 people in Geneva, you will play a vital role in keeping our workplace running efficiently. You will handle daily administrative operations and oversee general functions to ensure a smooth environment. Additionally, you will offer administrative assistance to the Country General Manager related to the Office needs, collaborating on a variety of office tasks and projects at both local and global levels. This role is based on-site, requiring attendance on Tuesdays and Thursdays, with remaining days subject to determination.

In your role, you will 

• Ensure the overall office maintenance (excluding IT)  and stocking of supplies in office, kitchen, meeting rooms, etc.

• Coordinate and cooperate daily with Neste employees and vendors in the areas of :  administration; cleaning services; office functionality; meeting arrangements; office supply or marketing material (ordering, shipping and deliveries); mail/courier/document management; and other daily administrative matters

• Support local HR & general management in various areas such as employee services, fire safety, first aid training, office representation, notary services and local event planning and internal communication

• Provide admin support  for employee  onboarding and offboarding process

You will report to the General Manager and collaborate closely with the local team in Geneva, corporate HR, and the external administration and office suppliers. Additionally, you will work in partnership with the Assistant Services Team Leader located at our HQ in Espoo, Finland. Prioritizing safety in all operations is a fundamental requirement for our entire team.

The keys to success in the position

The best combination of experiences, skills and background is:

• Minimum 3 years of relevant administrative experience within a multinational setting

• Deep familiarity with Geneva and its surrounding regions, paired with an established local network

• Proficiency in MS Office (Word, Excel, Outlook) and Google Workspace (Gmail, Drive) is highly advantageous

• Strong capability to work autonomously, showing initiative and a proactive, creative approach

• Excellent communication and interpersonal skills

• A highly motivated, energetic team player with the capacity to juggle multiple tasks

• A collaborative mindset, ready to assume responsibility and drive initiatives forward

• Resilient under pressure with solid problem-solving capabilities

• Fluency in both written and spoken French and English, with additional languages considered a plus

• Holding Swiss citizenship, a valid Swiss work permit, or EU citizenship

Let’s get you started

We look forward to receiving your CV by 30 November, 2026.

We will do our best to contact you within 2 weeks after the application time has ended. The recruitment process will include interviews and a security clearance is obtained with your consent.

Neste in brief

Neste (NESTE, Nasdaq Helsinki) is the world's leading producer of renewable diesel and sustainable aviation fuel (SAF), with production on three continents. Neste’s strategy focuses on growth in renewable fuels. The company’s renewables production capacity is expected to reach 6.8 million tons annually in 2027. Neste also produces high-quality oil products at its Porvoo refinery in Finland. The company has a network of nearly 1,000 fuel stations with expanding service offering, such as EV charging, in Finland and in the Baltics. Neste is included in many international indices for its sustainability performance. In 2025, Neste's revenue stood at EUR 19.0 billion. Read more: neste.com

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